ECFVG Policies and Procedures - Release of Information/Change of Contact Information

October 2014

Release of information concerning ECFVG candidates certificate status cannot be implemented without the direct written consent of the candidate. The written consent may take the form of a letter to the ECFVG Coordinator, fax (847-285-5732), or by Email at

The candidate should indicate in his/her request the exact contact information to be changed or the program status information to be released to a third party (include name and address of whom the release should be sent to).

Requests or consent for release of  verification to state boards or other interested parties of ECFVG candidate enrollment, status, or certification must be made in writing 2 weeks prior to any deadline. The ECFVG cannot be held responsible for last minute requests or letters of verification that have been lost in the mail. Verification requests made by telephone will not be honored.

Documents submitted as part of the application process become the property of the American Veterinary Medical Association (AVMA) and will not be returned or released to third parties.  Documents will be retained for a maximum period of 10 years after successful completion of the ECFVG program.

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