ECFVG News - December 2004

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I.   News from the AVMA Staff and ECFVG Members

II.  ECFVG Program News

III. CPE Update


I. News from AVMA Staff and ECFVG Members

ECFVG Welcomes Testing Coordinator
October 2004 ECFVG Meeting


ECFVG Welcomes Testing Coordinator

December 2004

On October 7, 2004, Ms. Annie Liu joined AVMA staff as ECFVG Testing Coordinator. This new position was approved by the AVMA Executive Board in July 2004 in recognition of the increased demand for the ECFVG program in general and the Clinical Proficiency Examination (CPE) in particular.

Annie comes to the AVMA and ECFVG with several years of testing experience, most recently as test developer at Promissor. Annie will be working closely with Dr. Beth Sabin, AVMA staff consultant to the ECFVG, and Ms. Mary Barbosa, ECFVG Coordinator, as well as with the eight members of the ECFVG.

Annie's first responsibility as ECFVG Testing Coordinator will be to coordinate the ongoing review of the CPE Manual of Administration. In her first two months on the job, Annie has already tackled several meetings with content experts and testing consultants, so she has hit the ground running.

Annie is fluent in Mandarin Chinese and has a working knowledge of conversational Spanish. She can be reached at 800-248-2862 or 847-925-8070, ext 6682 .


October 2004 ECFVG Meeting

December 2004

The 8-member ECFVG met at AVMA Headquarters in Schaumburg, IL on October 8-9, 2004. This was the second of two face-to-face meetings the Commission holds each year. In between meetings, the Commission works extensively via electronic means.

The agenda for the recent meeting was full and included review of petitions received from ECFVG candidates, discussion of proposed new CPE sites (see CPE Update below), and changes coming to the TOEFL. The Commission forwarded the following three recommendations to the AVMA Executive Board for consideration; all three were subsequently approved:

  1. That the AVMA Executive Board approve directed distribution of a request for proposals (RFP) for a new ECFVG Step 3 examination to replace the NAVLE. The RFP was distributed to test vendors/developers on December 7, 2004. Proposals received by February 28, 2005 will be evaluated, and it is anticipated that a final selection of a test vendor/developer will be made by May 1, 2005. Development of a new Step 3 assessment tool will proceed thereafter.
  2. That the AVMA Executive Board approve addition of a Complaints Procedure to the Policies and Procedures of the ECFVG (see Policies and Procedures, Section VI).
  3. That the AVMA Executive Board approve holding the spring or fall 2005 ECFVG meeting in Las Vegas, Nevada, the location of the proposed new private CPE site (see CPE Update below).

Additional actions taken by the ECFVG in October included development of procedures to enhance communications with stakeholders such as members of state veterinary regulatory boards, ECFVG candidates, and students at and graduates of non-AVMA accredited veterinary colleges. These communications will be both Web-based in the form of ECFVG News Alerts, so check this site on a regular basis, and distributed as directed mailings. In addition, the ECFVG made several changes to existing ECFVG procedures to enhance security and improve communications. These changes will be initiated January 1, 2005, and include:

  1. Modifications to the TSE waiver policy;
  2. Modifications to ECFVG Forms 4 and 7.

The Commission also discussed the Web-based survey tool developed in collaboration with The Chauncey Group International, Ltd to elicit responses from clinical faculty and senior veterinary students at AVMA-accredited US colleges regarding clinical learning objectives as a first step in the audit of the postgraduate evaluated clinical year. The survey was approved earlier this year by the Association of American Veterinary Medical Colleges (AAVMC) for distribution to all US accredited schools. It will be distributed in February 2005, with an end date of July 1, 2005.

The next meeting of the ECFVG is scheduled for February 24-25, 2005.


II. ECFVG Program News

Program Statistics
Registration and Re-Registration  – 
English Language Requirements  – 
NAVLE Registration  – 
ECFVG Verification Requests and NAVLE Registration  – 
Postgraduate Evaluated Clinical Year  – 
Petitioning for Acceptance of Postgraduate Evaluated Clinical Experience  – 


Program Statistics

December 2004

From January 1, 2004 through December 7, 621 new candidates enrolled in the ECFVG program. Although the year is not yet over, this represents an increase of 32%, compared with 2003 enrollment. The new candidate population is diverse: new candidates are graduates of more than 100 different non-AVMA accredited veterinary colleges in more than 60 countries around the world. In addition, 33% are native-born citizens of the United States.

During that same time, 249 candidates completed the program and were awarded ECFVG certificates. New certificate holders are graduates of 73 different veterinary schools in 36 countries. Again, although 2004 is not yet over, the number of certificates awarded thus far exceeds the number awarded in any previous year and represents a 16% increase, compared with certificates awarded in 2003. Total number of certificates awarded since the current ECFVG program was initiated on January 1, 1973 now stands at 3,023.


Registration and Re-Registration  – 

December 2004

The registration fee ($275.00 for two years) for the ECFVG certification program has not increased in more than a decade, nor has the re-registration fee. Candidates who do not complete certification in two years must re-register to keep their file active. The fee for re-registration is 10% of the current registration fee, or $27.50, for two years.

Files of candidates who do not re-register in the ECFVG certification program will be made inactive. An inactive file may be re-activated within eight years upon the written request of the candidate and payment of all past-due re-registration fees. Inactive candidate files older than eight years will be destroyed. Future entrance into the ECFVG certification program would require new registration according to guidelines currently in effect.


English Language Requirements  – 

December 2004

In 2003, the ECFVG added two additional English language examinations to the assessment tools it accepts for Step 2 of the certification program. Because of this, and because of changes coming to the TOEFL/TWE/TSE in 2005 (see the TOEFL Web site at www.ets.org/toefl/nextgen/), the ECFVG recently modified its TSE waiver policy. The new policy becomes effective January 1, 2005. All other Step 2 requirements remain unchanged.


NAVLE Registration  – 

December 2004

The NAVLE registration deadline established by the National Board of Veterinary Medical Examiners (NBVME) is at least 92 days prior to the opening of the testing window. For the April 2005 testing window, the deadline established by the NBVME is January 10, 2005. According to the November 2004 National Board Report published by the NBVME:

"This deadline will not apply to candidates who took the NAVLE in the fall and did not pass, because scores from the fall administration will not be released until late January. All unsuccessful fall candidates who wish to take the NAVLE again in the spring will be able to do so, as long as they submit their April application as soon as possible after receiving their scores. Most candidates will be approved automatically by the same licensing board that approved them for the fall administration. Candidates can contact the NBVME office for more information."

The November 2004 National Board Report is available in PDF format on the National Board of Veterinary Medical Examiners Web site at http://www.nbvme.org/pdf/nov04.pdf.

The application deadline established by individual state veterinary regulatory boards may differ from that established by the NBVME. Contact NBVME (www.nbvme.org) or the state veterinary regulatory board (www.aavsb.org/DLR/DLR.aspx) directly with questions regarding the NAVLE registration process.


ECFVG Verification Requests and NAVLE Registration  – 

December 2004

ECFVG candidates registering for the NAVLE typically need the ECFVG office to send a verification letter indicating program status to the state veterinary regulatory board. To allow processing of such requests, candidates must submit a written verification request to the ECFVG office in a timely manner (i.e., at least 2 weeks prior to the NAVLE registration deadline). Please see Section VIII, Release of Information in the ECFVG Policies and Procedures for additional information regarding verification requests.


Postgraduate Evaluated Clinical Year  – 

December 2004

Beginning January 1, 2005, the ECFVG will require evaluation forms (ECFVG Form 4) to not only be filled out and signed by the supervising veterinarian, but also to carry the university seal over the supervisor's signature and be submitted to the ECFVG office by the site administering the evaluated clinical year. Language (underlined text) has been added to ECFVG Form 4 to clarify this new requirement.


Petitioning for Acceptance of Postgraduate Evaluated Clinical Experience  – 

December 2004

Beginning January 1, 2005, ECFVG candidates petitioning for acceptance of clinical experience gained at an ECFVG-approved evaluated clinical year site but not performed during the evaluated clinical year curriculum at that site (eg, performed instead during a residency or internship) will need to coordinate the petition with the college's evaluated clinical year coordinator. Language  has been added to ECFVG Form 7 to clarify this new requirement.


III. CPE Update

New CPE Sites
CPE Application Procedure


New CPE Sites

December 2004

At its October 2004 meeting, the ECFVG reviewed a CPE site proposal received from the University of Missouri. The Commission approved the University of Missouri's site proposal with one exception related to the timeline included in the proposal. The ECFVG Chair also assigned a CPE site consultant to review the proposed site at Missouri. The ECFVG anticipates that evaluation of the Missouri CPE site will begin in second or third quarter 2005. Once approved, Missouri intends to administer two CPEs per year for at least two years.

As reported in the September ECFVG News Alert, the Executive Board recently approved funding for a 3-year lease on a temporary CPE site in Las Vegas, NV. Examinations at this proposed new site will be administered under contract with the Western Veterinary Conference (WVC). A lease agreement has been signed for the primary site, building improvements are ongoing, and the WVC is establishing its examination team. The ECFVG has assigned a site consultant to evaluate the new site and anticipates beginning the evaluation process in first quarter 2005. Once approved, WVC intends to administer two CPEs per month for ten months per year.


CPE Application Procedure

December 2004

The 2005 CPE schedule, which currently has a capacity of 137 candidates, is full. CPE-eligible ECFVG candidates who have requested a CPE application but not yet received one have recently received a memorandum from the ECFVG Chair outlining the status of CPE applications. Briefly, the ECFVG is working hard to increase the capacity of the CPE in 2005 and beyond, having recently approved proposals from two new sites. Addition of these new sites to the five existing ECFVG-approved sites will more than double the current capacity of the CPE. However, the ECFVG cannot begin scheduling candidates to take the CPE at the proposed sites until the evaluation process is completed. Please check this site for progress updates on the evaluation process.