CVTEA Accreditation Policies and Procedures - Appendix J

Last Update to this Section: July 2016

A user-friendly report may be obtained by emailing jhorvath@avma.org

Annual/Biennial Report Template

The Program Director must be the primary author of the report.

Program Name (this is your institution name; not the file naming convention acronym):  
Type of Report (Answer either ANNUAL or BIENNIAL           
Program Director:  
Email:  
Phone:
(enter # with no hyphens)
ext
Current President of Institution:  
President’s Email or Address:  
Title and name of person the program director reports directly to:
Title:   Name:  
Email:  
Provide the current full-time equivalent (FTE) licensed DVM(s) NAME(s):
Provide the current full-time equivalent (FTE) credentialed veterinary technician(s) who is(are) a graduate of an AVMA-accredited program NAME(s):

SECTION 1

Has the Program had any USDA reports indicating non-compliant items?
Answer YES or NO
 
If YES, submit report and describe actions to remedy citation(s) here:
 
Have any student injuries or accidents occurred that required medical assistance beyond first aid?  
If YES, describe incident(s) and describe actions to remedy here:
 

SECTION 2

Indicate current vacancies in program faculty and if any, efforts to fill vacancy and plan to meet the teaching and administrative needs of the program. Do not include general education instructors.
 
Briefly describe any anticipated program or organizational changes. Note that substantial changes require the submission of a Substantive Change Form within 60 days of the change.
 

SECTION 3

Submit VTNE PES summary score reports received since the last report to CVTEA.
 
(Attach the actual report from PES omitting individual student scores. Include Pass/Fail sheet and domain scores or the new CVTEA School Report from PES, if available)
 
ANNUAL VTNE PASS PERCENTAGE July 1, 2010–June 30, 2011 July 1, 2011–June 30, 2012 July 1, 2012–June 30, 2013 July 1, 2013-June 30, 2014 July 1, 2014-June 30, 2015 July 1, 2015-June 30, 2016
Number of first-time candidates passing VTNE          
Number first-time test takers          
VTNE pass percentage = Number of first-time candidates passing / Number of first-time candidates            
If students take a state veterinary technician exam, submit the summary of results since the last report to CVTEA.
(Attach the actual report or summarize the results. Do not send individual student scores.)
 
Provide the website link to where outcomes data is reported to the community.

Please note, programs must publish the current three-year average pass percentage and not individual year data.

  Total July 1, 2013 – June 30, 2016
Number of first-time candidates that have passed the VTNE X (DO NOT PUBLISH)
Number of first-time candidates that have taken the VTNE Y
Number of eligible first-time candidates XX
Three-Year Pass Percentage on VTNE Three year pass percentage % = X/Y * 100

*Only the highlighted areas are to be posted for CVTEA reporting requirements

If more graduates sat for the exam than were eligible simply asterisk the information and explain that the data includes graduates from previous years.

The following table is an EXAMPLE of what is required to be posted on program’s webpage.

  July 1, 201X - June 30, 201X
Number of eligible first-time candidates #
Number of first-time candidates that have taken the VTNE #
Three-year VTNE pass percentage #%
Website Link:

SECTION 4

Provide retention information for current and past two academic years by completing the table below.
 
RETENTION Example (20XX – 20XX)
Two Years Past
(July 1, 2013-June 30, 2014)
Prior Year
(July 1, 2014-June 30, 2015)
Current Year
(July 1, 2015-June 30, 2016)
E=Enrollment
(as of July 1)​
79      
NS = New Starts
(July 1 to June 30)
36      
RE = Re-entries
(July 1 to June 30)
12      
G = Graduates
(July 1 to June 30)
22      
EE = Ending Enrollment
(as of June 30)
90      
Retention %
(EE + G) / (E + NS + RE)
88.19%      

SECTION 5

List all CRITICAL deficiencies (formerly called recommendations) from your last Report of Evaluation and provide details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit. If a deficiency is unmet, provide an appropriate timetable for its satisfaction.

NOTE: If there have been any changes that have impacted CRITCAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change

List each critical deficiency followed by a narrative response and provide backup documentation where appropriate. Add as many lines as needed.

Type CRITICAL deficiencies and response to each CRITICAL deficiency here: Keep the same numbering as listed in your Report of Evaluation. DO NOT re-number if you are skipping over deficiencies (recommendations) that do not require further reporting.

 

List all MAJOR deficiencies from your last Report of Evaluation and provide details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit. If a deficiency is unmet, provide an appropriate timetable for its satisfaction.

NOTE: If there have been any changes that have impacted CRITICAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change.

List each MAJOR deficiency followed by a narrative response and provide backup documentation where appropriate. Add as many lines as needed. Add as many lines as needed .

Type MAJOR deficiencies and response to each MAJOR deficiency here. Keep the same numbering as listed in the Report of Evaluation. DO NOT re-number if skipping over deficiencies (recommendations) that do not require further reporting.
 

SUBMISSION INSTRUCTIONS

All reports must be submitted by email only

  1. Name your file according to the naming convention provided.
  2. Email the report and any attachments to jhorvath@avma.org.

Interim Report Template

The Program Director must be the primary author of the report.

Program Name (this is your institution name; not the file naming convention acronym):  
Type of Report INTERIM
Program Director:  
Email:  
Phone:
(enter # with no hyphens)
ext
Current President of Institution:  
President’s Email or Address:  
Title and name of person the program director reports directly to:
Title:   Name:  
Email:  
Provide current Full-time equivalent (FTE) licensed DVM(s) NAME(s):
Provide current Full-time equivalent (FTE) credentialed veterinary technician(s) who is(are) a graduate of an AVMA-accredited program NAME(s):

SECTION 1

List each reason for the requested interim report and then provide details of actions/changes that have taken place to address the specific concern.
Type reason for requested interim here and response to each here:
 

SECTION 2

Submit VTNE PES summary score reports received since the last report to CVTEA.
(Attach the actual report from PES omitting individual student scores. Remember to include the domain scores )
If students take a state veterinary technician exam, submit the summary of results since the last report to CVTEA.
(Attach the actual report or summarize the results. Do not send individual student scores.)

SUBMISSION INSTRUCTIONS

All reports must be submitted by email only

  1. Name your file according to the naming convention provided.
  2. Email the report and any attachments to jhorvath@avma.org.

Terminal Report Template

Email AVMA staff at jhorvath@avma.org for the Terminal Accreditation Plan Template

The Program Director must be the primary author of the report.

Program Name (this is your institution name; not the file naming convention acronym):  
Type of Report TERMINAL
Program Director:  
Email:  
Phone:
(enter # with no hyphens)
ext
Current President of Institution:  
President’s Email or Address:  
Title and name of person the program director reports directly to:
Title:   Name:  
Email:  

SECTION 1

Provide information on the progression of the plan for program closure
 
Provide a copy of the notification of closure and teach-out plan sent to the institutional accreditor (if not previously submitted)
 
Describe how the program continues to comply with each applicable Standard of Accreditation (Standards 1 through 11)
 

List all CRITICAL deficiencies from your last Site Visit Report of Evaluation that require continued reporting and provide details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit. If a deficiency requires reporting, provide an appropriate timetable for its satisfaction.

NOTE: If there have been any changes that have impacted CRITICAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change.

Type each CRITICAL deficiency followed by a narrative response and provide backup documentation where appropriate:
Keep the same numbering as listed in your Report of Evaluation. DO NOT re-number if you are skipping over deficiencies (recommendations) that do not require further reporting. Add as many lines as needed.
 

SECTION 2

What is the estimated date of the final students to graduate?
 
How many students are in the program and how many are expected to graduate before the program closes?
 
Does the program continue to admit new students?
 

Indicate current program staffing

Total number of veterinarians?
Total full-time equivalent (FTE) veterinarians?
Total number of credentialed veternary technicians?
Total full-time equivalent (FTE) veterinary technicians?

SECTION 3

Submit VTNE PES summary score reports received since the last annual or biennial report to CVTEA.
Attach the actual report from PES omitting individual student scores. Include Pass/Fail sheet and domain scores or the new CVTEA School Report, if available)
 
 
ANNUAL VTNE PASS RATE (Report the pass rates since your last annual or biennial report to CVTEA) (July 1, 201- – June 30, 2011) (July 1, 2011 – June 30, 2012) (July 1, 2012-June 30, 2013) (July 1, 2013 – June 30, 2014) (July 1, 2014 – June 30, 2015) (July 1,2015 – June 30, 2016)
Number of first-time candidates passing VTNE          
Total number first-time test takers          
VTNE pass rate annual percentage = # of first-time candidates passing / # of first-time candidates            


Once all students have matriculated from the Program, an agenda requisition must be submitted to CVTEA to request that Accreditation be Withdrawn. Agenda requisitions may be obtained from AVMA staff.

SUBMISSION INSTRUCTIONS

All reports must be submitted by email only

  1. Name your file according to the naming convention provided.
  2. Email the report and attachments to jhorvath@avma.org.