CVTEA Accreditation Policies and Procedures - Appendix J

Last Update to this Section: January 2015

Annual/Biennial Report Template

A user-friendly report may be obtained by emailing jhorvath@avma.org

 

The Program Director must be the primary author of the report.

Program Name (this is your institution name; not the file naming convention acronym):  
Type of Report (Answer either ANNUAL or BIENNIAL)  
Program Director:  
Email:   Phone: ext
Current President of Institution:  
President's Email or Address:  
Title and name of person the program director reports directly to:
Title:   Name:  
Email:  
SECTION 1
Has the Program had any USDA reports indicating non-compliant items?
Answer YES or NO
 
If YES, submit report and describe actions to remedy citation(s) here:
 
Have any student injuries or accidents occurred that required medical assistance beyond first aid?
Answer YES or NO
 
If YES, describe incident(s) and describe actions to remedy here:
 
SECTION 2
Indicate current vacancies in program faculty and if any, efforts to fill vacancy and plan to meet the teaching and administrative needs of the program. Do not include general education instructors.
 
Briefly describe any anticipated program or organizational changes. Note that substantial changes require the submission of a Substantive Change Form within 60 days of the change.
 
SECTION 3
Submit VTNE PES summary score reports received since the last report to CVTEA.
(Attach the actual report from PES omitting individual student scores. Include Pass/Fail sheet and domain scores or the new CVTEA School Report, if available)
If students take a state veterinary technician exam, submit the summary of results since the last report to CVTEA.

 Enter date for your program in table below:

 

​Annual VTNE Pass Rate

​July 1, 2009-June 30, 2010

July 1, 2010-June 30, 2011 July 1 2011-June 30, 2012 July1, 2012-June 30, 2013​ ​July 1, 2013-June 30, 2014 ​July 1, 2014-June 30, 2015 available to date

Number of first-time candidates passing VTNE

(July 1 to June 30)​

Total number first-time test takers

(July 1 to June 30)​

VTNE pas rate annual percentage

(July 1 to June 30) = # of first-time candidates passing / # of first-time candidates​

 

 

Provide the website link to where outcomes data is reported to the community.
 
Please note, programs must publish the three-year average pass rate and not individual year data.
 
For example, the following chart provides guidance on how to calculate the three-year average pass rate; however, only the highlighted areas of the last column on the right needs to be published:
 
 
July 1, 2011-June 30, 2012
July 1, 2012-June 30, 2013
July 1, 2013-June 30, 2014
Total July 1, 2011 – June 30, 2014
number of  first-time candidates that have passed the VTNE
DO NOT
PUBLISH
DO NOT
PUBLISH
DO NOT
PUBLISH
     X (NOT REQUIRED TO PUBLISH)
number of first-time candidates that have taken the VTNE
DO NOT
PUBLISH
DO NOT
PUBLISH
DO NOT
PUBLISH
     Y
Number of eligible first-time candidates
DO NOT
PUBLISH
DO NOT
PUBLISH
DO NOT
PUBLISH
XX
Three-Year Pass Rate on VTNE Percentage
DO NOT
PUBLISH
DO NOT PUBLISH
DO NOT PUBLISH
   Three year pass rate % = X/Y * 100
*Only the highlighted areas are required for CVTEA reporting. Programs must report data as specifically outlined in the table provided.
 
If more graduates sat for the exam than were eligible simply asterisk the information and explain that the data includes graduates from previous years.
 
Website Link:      
 

 

SECTION 4

Provide retention information for current and past two academic years.                                                                                  
Retention​ Example Two Years Past (July 1, 2011-June 30, 2012) Prior Year (July 1, 2012-June 30, 2013) Current Year (July 1, 2013-June 30, 2014)

E=Enrollment

(as of July 1)​

79​

NS=New Starts (July 1 to June 30)

36

RE=Re-entries (July 1 to June 30)​

12​​

G=Graduates (July 1 to June 30)​

22​

EE=Ending Enrollment (as of June 30)​

90​

Retention %

(EE+G) / (E+NS+RE)​

88.19%
 
 
SECTION 5

List all CRITICAL deficiencies from your last Report of Evaluation and provide details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit. If a deficiency is unmet, provide an appropriate timetable for its satisfaction.

NOTE: If there have been any changes that have impacted CRITICAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change.

List each critical deficiency followed by a narrative response and provide backup documentation where appropriate.

Type CRITICAL deficiencies and response to each CRITICAL deficiency here. Keep the same numbering as listed in the Report of Evaluation. DO NOT re-number if skipping over deficiencies (recommendations) that do not require further reporting.
 

List all MAJOR deficiencies from your last Report of Evaluation and provide details of actions/changes that have taken place to address the specific deficiency since the time of the Site Visit. If a deficiency is unmet, provide an appropriate timetable for its satisfaction.

NOTE: If there have been any changes that have impacted CRITICAL or MAJOR deficiencies that the CVTEA previously determined do not require continued reporting, the program must report this change.

List each MAJOR deficiency followed by a narrative response and provide backup documentation where appropriate.

Type MAJOR deficiencies and response to each MAJOR deficiency here. Keep the same numbering as listed in the Report of Evaluation. DO NOT re-number if skipping over deficiencies (recommendations) that do not require further reporting.
 

 

SUBMISSION INSTRUCTIONS
All reports must be submitted by email only

  1. Name your report according to the naming convention provided
  2. Email the report and any attachments to Julie Horvath

Interim Report Template

The Program Director must be the primary author of the report.

Program Name (this is your institution name; not the file naming convention acronym):  
Type of Report INTERIM
Program Director:  
Email:   Phone:
(enter # with no hyphens)
ext
Current President of Institution:  
President's Email or Address:  
Title and name of person the program director reports directly to:
Title:   Name:  
Email:  
SECTION 1
List each reason for the requested interim report and then provide details of actions/changes that have taken place to address the specific concern.
Type reason for requested interim here and response to each here:
 
SECTION 2
Submit VTNE PES summary score reports received since the last report to CVTEA.
(Attach the actual report from PES omitting individual student scores. Remember to include the domain scores and the pass/fail summary sheet)
If students take a state veterinary technician exam, submit the summary of results since the last report to CVTEA.
(Attach the actual report or summarize the results. Do not send individual student scores.)
SUBMISSION INSTRUCTIONS
All reports must be submitted by email only
  1. Name your report according to the naming convention provided
  2. Email the report and any attachments to Julie Horvath