CVTEA Accreditation Policies and Procedures - Appendix G

Last Update to this Section: July 2013

Self-study Report

Accreditation Information and Self-Evaluation

Report of_____________________________________________________
____________________________________________________________
(title of program)
____________________________________________________________
(name of college or school)
____________________________________________________________
(address)

Report by___________________________________________________________
(name) (official position)

Signature of Author: ____________________________________________________________

Date_______ Telephone Number _________________________________ 

Email: _______________________________________________________

 

To save time for all concerned during the evaluation visit, and to ensure accuracy of the records of AVMA, see Appendix F for submission guidelines. If an index or table of contents can be provided with the material submitted, it will greatly enhance the review process.

Administration, faculty, and students should be fully involved in the self-study, and any active advisory committees should have an opportunity for input before the final report is sent to CVTEA. Self-evaluation should be an ongoing activity of the program. This form is offered as a general outline for the report. Discuss each major section in detail in narrative form.

Principal Administrative Officers (if titles are not applicable, provide appropriate terms)

  1. President or Chief Executive_______________________________________________
    Officer of College or School

    Signature: _______________________________________________________

  2. Dean of Academic Affairs__________________________________________________

  3. Dean of Student Affairs__________________________________________________

  4. Director of Financial Affairs__________________________________________________

  5. Department Head/Division Dean___________________________________________________

  6. Director of Program for_____________________________________________________
    Educating Veterinary Technicians

Introduction

  1. Provide a brief history of the program.
  2. Note the strengths and challenges of the program.
  3. Do any critical, major, or minor recommendations from your last accreditation evaluation remain unmet? If so, please describe.
 
I. Institutional Accreditation
A. Which agency recognized by the United States Department of Education accredits the parent institution?
 
II. Finances
A. Fill out the following financial page. Be sure to include Total Institutional Operating budget.
 
  Two Years Past Prior Year Current Year (Budgeted)
TOTAL INSTITUTIONAL OPERATING BUDGET:      
       
PROGRAM REVENUE:      
State appropriated funds      
Federal funds      
Student tuition and fees      
Grants      
Other (specify)      
Total Revenue of Program      
       
PROGRAM EXPENDITURES:      
Personnel (include numbers/category)      
Veterinarians (  )      
Credentialed Veterinary Technicians (  )      
Other Technical Personnel (  )      
Other Instructional Personnel (  )      
Non-academic Personnel (  )      
Benefits on salaries (  )      
Equipment      
Supplies      
Other (specify)      
Total Expenditures of Program      
       
FOR PROPRIETARY SCHOOLS:      
Total Assets of Institution      
Total Liabilities of Institution      
 
B. What would be the theoretical total cost for student who is a resident of the state (if applicable) to complete the program, based on current tuition, fees, and equipment, books, and related costs.
C. Are program-specific scholarships or grants available?
D. Is the present budget adequate for program needs?
E. Are changes in the present budget needed? If so, what?
F. What provisions are made for emergency needs outside the established budget?
 
III. Organization and Communications
A.

Program Mission

  1. Provide the mission statement for the program.
  2. What is the primary focus of the program (companion  animals, equine, food-producing animals, laboratory animal medicine)?
B. Communications
1. Indicate organizational placement of the program within the institution and describe the line of communication between the program and the institution's administration.
2. Provide membership of the advisory committee and copies of the minutes of the last two advisory committee meetings.
3. Are improvements in communications needed? If so, what improvements are planned?
 
IV. Physical Facilities and Equipment
A. Provide photographic or video picture of the facilities. Give a narrative description of facilities used by the program. [Distance Education Programs (DEP) only – describe any physical office space and where administrative offices reside]
B. Classrooms, laboratories, animal holding areas, and clinical facilities:
1. Discuss the adequacy of rooms and areas, including adequacy of lighting and ventilation. [DEP only – are any campus labs used for student instructor or assessment of hands-on skills]
2. What changes are needed, if any?
3. Is the program registered with the U.S. Department of Agriculture (USDA)? If so, include a copy of the latest USDA inspection report and responses to deficiencies noted.
C. Equipment for classrooms, laboratories, and clinics: [DEP only – describe the types of software used to view hands-on skills received for assessment including bandwidth size, describe IT support available to instructors and students]
1. What required equipment is not available, if any? (refer to Appendix HInstructional Resources and Equipment List as a guide; do not submit table)
2. What non-essential equipment is desired?
D. Office and program storage space:
1. Is office space adequate for needs, including privacy of student counseling? [DEP only – omit question if no office space is provided by the institution]
2. Discuss or describe storage space provided for program. [DEP only – describe storage and retrieval of electronic student files]
3. What changes are needed, if any?
E. Off-campus clinical sites for primary instruction of student skills (other than externships/practicums), if used:
1. List and describe sites used. [DEP only – describe the criteria used for approval of clinical sites]
2. Are memoranda of understanding in place with off-campus providers of instructional support that clearly indicate the responsibilities of the sites, the program, and program students?
3. How are these sites used in the delivery of instruction?
4. How many students are at each site at a given time?
5. Who is responsible for validating the acquisition of requisite competencies at these sites, and how is that validation verified? [DEP only – include how does the program evaluate student's experience at the clinical site]
6. How are student learning activities at these sites monitored by program personnel?
F. Briefly describe any emergency preparedness or disaster plans in place. (see Apendix A)
 
V. Resources for Clinical Instruction
A. List species of animals and numbers of each available for teaching purposes. [DEP only – do not fill out the species list]
  *Species preceded by an asterisk are required. All others are recommended.
 
  NUMBERS OWNED BY THE PROGRAM NUMBERS AVAILABLE
COMPANION ANIMALS    
*Cats    
*Dogs    
*Horses/ponies    
FOOD ANIMALS    
*Cattle    
Goats    
Poultry    
Sheep    
Swine    
LABORATORY & EXOTIC ANIMALS    
Gerbils    
Guinea pigs    
Hamsters    
*Mice    
Non-human primates    
*Rabbits    
*Rats    
*Birds    
Fish    
Reptiles    
Other - please specify    
 
B. How does the program ensure that adequate numbers of animals are available to provide sufficient hands-on experience for each student?
C.

What is the student to animal ratio for laboratories with? [DEP only – omit questions D,E, G, and I below]

  1. Small animals?
  2. Large animals?
  3. Laboratory animals?
  4. Birds?
D. From where are animals that are used in the program procured? If using sources such as animal shelters, do you have memoranda of understanding with these sources?
E. How are animals transported from the sources to the program?
F. Provide membership of the required institutional animal care and use committee (IACUC) and copies of the minutes of the last two meetings.
G. Who is in charge of animal care?
H. How are teaching models used in program instruction?
I. If clinical services are provided to the public, how are these used to enhance program student educational experiences?
 
VI. Library and Informational Resource
A. Library operations:
1. How many hours per week is the library open? Provide total and daily hours. [DEP only – describe informational resources available to students. Omit question A2]
2. What is the seating capacity?
3. How is the library staffed? What are the credentials of library personnel?
4. Where is the library located in relation to the Program facilities?
B. Library veterinary technology-specific holdings:
1. How many books specifically relate to veterinary technology and veterinary medicine?
2. How many periodicals specifically relate to veterinary technology and veterinary medicine?
3. What databases are available that pertain to veterinary technology?
4. What autotutorial and/or other learning resources are available to the veterinary technology students, including space, materials, personnel, computers and other equipment?
C. How much money is allocated to veterinary technology-related acquisitions?
D. Evaluation:
1. Are library facilities adequate?
2. Are library holdings of reference books and periodicals current and adequate?
3. What changes in library services would benefit the program?
4. What methods are used to encourage students to use the library?
 
VII. Admissions
A. Maximum number of students to be admitted to program in each enrollment period.
B. Number of times students are enrolled in the program per year.
C. Number of qualified applicants for each enrollment period for the current first year of the program.
D. Number of students entering each enrollment period for the present first-year class.
E. Describe procedure for selecting first-year students:
1. Minimal scholastic requirements, tests used, interview system, documentation required, and special provisions for out-of-state students, if applicable.
2. How are program personnel involved in the admissions process for program students?
3. What changes in admission requirements would benefit the program?
 
VIII. Students
A. Institutional enrollment
1. Total head count:
2. Full-time equivalent:
B. Number of students presently at each stage of the curriculum: (If the program offers more than one option, provide numbers for each program option separately)
1. First year:
2. Second year:
3. Third Year (if applicable):
4. Fourth Year (if applicable):
C.

Enrollment options

  1. What enrollment options do students have? (i.e. full-time only; part-time; evening, etc.)
  2. What is the full-time equivalent enrollment in the program?
D. Do you anticipate this number changing in the next two years? If yes, what is the anticipated maximum number in the next two years?
E. What percentage of incoming students have previous college experience? Degrees?
F. If enrollment takes place at more frequent intervals, please show current enrollment in each academic term.
G.

Provide retention information for the last three complete academic years by completing the table below. (Use data based on a July 1st to June 30th year. Beginning enrollment is the total number of students enrolled in the program on July 1. Graduates is the number of graduates between July 1st to June 30th. New Starts is the number of students enrolling in the program between July 1st to June 30th. Re-entries is the number of students who re-entered the program between July 1st to June 30th and Ending Enrollment is the total number of students enrolled in the program on June 30th. 

 

Two Years Past (2010-2011)​ ​Prior Year (2011-2012) ​Current Year (2012-2013)

EE=Ending Enrollment

 (as of June 30)​

G=Graduates

(July 1 to June 30)​

E-Enrollment

(as of July 1)​

NS-New Starts

(July 1 to June 30)​

RE-Re-entries

(July 1 to June 30)​

Retention%=

(EE+G)/(E+NS+RE)​

  

 

H.

Provide number of graduates for each of the past fiveyears including, the current year based on a July 1st to June 30th year. (If graduation occurs several times each year, show numbers of graduates in each academic term.) (Provide numbers for each program option separately)

 

​Academic Term

(e.g. spring 2011)

​Four Years Past ​Three Years Past ​Two Years Past ​Prior Year ​Current Year
Total Graduates​
 

 

I. For new programs, when will the first class graduate and with how many students?
J. How are safety issues addressed? (see Statement on Safety, Appendix A)
1. Provide program policy for student pregnancy.
2. Provide program student rabies vaccination policy.
3. Have any student injuries or accidents occurred that required medical assistance beyond first aid?
K. Briefly describe student support services, including academic and personal counseling.
L. Describe the activities of the student veterinary technician organization.
1. How do the organization's activities contribute to the quality of the program?
2. Is the student organization an institutional member of the National Association of Veterinary Technicians in America (NAVTA) and the state veterinary technician organization?
3. What percentages of students are active in the organization?
M. Through what channels do students have input to the program's policies and curriculum?
 
IX. Faculty and Staff
A. Number of faculty/staff and full-time equivalents (FTE) devoted to the veterinary technology program and salary information. Only include faculty/staff from other departments who teach core veterinary technology courses to program students:
 
RANK HEAD COUNT FTE MAXIMUM SALARY MINIMUM SALARY AVERAGE PAID CURRENT YEAR LENGTH OF CONTRACT(9-month, 10-month, 12-month)
Program Director            
Veterinarian Instructor            
Non-Veterinarian Instructor            
Credentialed Veterinary Technician            
Other Program Instructors (specify)            
 
B. Provide the following information for each faculty/staff member assigned one-quarter time or more to the veterinary technology program:
 
Name Credentials and Education, Dates and Degrees
Indicate state(s) person is credentialed
Title or Rank Date of Original Appointment Full- or Part-Time or Adjunct Average Teaching Load in Student Contact Hours Per Week Professional Association Memberships
Example:
Jane Smith
DVM
ABC University,
1908
Licensed in the states of Illinois and Michigan
Instructor January 1, 1909 Part-time Student contact hours= total of lecture plus lab hours per week
Example: If the instructor teaches a 5 credit course which consists of 3 hours of lecture and 2 hours of lab per class and the class meets twice a week then the total student contact hours is 10 hours per week
AVMA
             
 
C. Is the program instructional staffing adequate for program needs? If not, what are those needs?
D. Describe clerical support available to program
E. Are institutional policies for retirement, consultation or outside work by faculty, etc. adequate? If not, explain: (Do not include the faculty handbook)
1. Are program personnel supported, either financially or otherwise, to attend scientific meetings?
2. Briefly describe College support and requirements for professional education and self-improvement of faculty and staff.
F. Personnel issues:
1. Are salaries adequate?
2. Discuss faculty and staffing continuity and stability.
3. Describe the policy and financial provision for part-time faculty, the number currently used in the program, and how they are used in the program.
4. Who is responsible for hiring and dismissal of program faculty members and support personnel?
5. How is teaching effectiveness evaluated?
6. Describe any changes needed in personnel policies.
 
X. Curriculum
A. Total number of credit hours:
a. Based on quarters or semesters?
B. What degree(s) (or certificate) is/are granted?
C. Provide the program curriculum showing suggested course sequencing.
D. Student time involved in classes:
1. Hours per week
2. Weeks per term
3. Terms per year
4. Externship/preceptorship (hours required)
E. College calendar:
1. Date present academic year began:
2. Date present academic year will end:
F. Provide a brief catalog-style (outline) description for each core veterinary technology course. (Do not repeat student attendance, honesty, grading, conduct policies).
G. Provide two examples of standardized criteria used for evaluating student acquisition of skills.
1. Describe how standardized criteria are used to ensure that all students have completed all required tasks and have been assessed using the defined criteria.
2. Who is responsible for evaluating skills acquisition in the program? [DEP only – also describe how hands-on skills are evaluated including feedback, turn-around time, and how exams are proctored.]
H. Describe off-campus assignments (preceptorships, internships, externships, affiliations, practicums, field trips).
1. Are memoranda of understanding used that delineate the expectations of all parties?
2. Are there criteria in place for onsite supervisors to assess student performances?
3. How are student learning activities at these sites monitored by program personnel?
I. What changes in the curriculum, if any, are being considered?
J. Describe use of distance learning (if any) or any anticipated use (if not a DLP). (See Off-Campus Clinical Instruction, Appendix C.)
K. Describe efforts to instill habits of life-long learning, including continuing education offerings.
 
XI. Outcomes Assessment
A. Submit copies of Official CVTEA School Report as provided by PES for the last five years (summary sheets and domain scores of VTNE may be provided if the Official CVTEA School Report is not available).
B. If a state veterinary technician examination is used, report data for the past five years, including current year to date.
C. Provide summaries of assessments of:
1. Surveys of graduates indicating educational preparedness and employment satisfaction.
2. Surveys of employers of graduates indicating satisfaction with graduates.
3. Evaluations by faculty and staff related to adequacy of clinical resources, facilities and equipment, library resources, and preparedness of graduates (e.g. describe feedback provided by your faculty and staff regarding current program resources).
4. Any other method of assessment used.
D. Provide numbers of surveys sent out and numbers received.
E. Have representative samples of surveys available for site team perusal at the site visit.
F. How is collected data from graduates and employers used to improve the program?
G. How is feedback from the advisory committee used for program improvement?
H. How is data from VTNE results and applicable state examinations used for program improvement?
I. Are Program graduates prepared with entry-level skills?