CVTEA Accreditation Policies and Procedures - Appendix F

Last Update to this Section: January 2012

Self-study Submission Guidelines

The purpose of the self study is to:

  1. Provide the program with an opportunity to describe and evaluate its educational process in detail,
  2. Allow the program to take corrective action to improve its organizational efficiency and the quality of the educational services,
  3. Ensure that the program is properly oriented and prepared for a site visit, and
  4. Provide the site team with a complete and accurate description of all facets of the program.

You will need to prepare five copies of your Self-Study Report. Mail one copy of the report, along with a College catalog, to each of the five evaluation team members. AVMA staff will provide the mailing addresses of the team members as they are identified. Track your packages and call or email the AVMA office to confirm when the reports have been shipped. In addition, email an electronic copy of the self-study report, including appendices to the AVMA office.

All Self-Study Reports should be:

  1. Authored by the Program Director or Interim Program Director and reviewed and approved by any necessary institutional personnel.
  2. Limited to 50 pages for the narrative section and 50 pages for the appendices. Course outlines may be submitted on thumb drive or as a separate bound booklet.
  3. Single-sided, single-spaced.
  4. Page numbered (including appendices).
  5. Sectioned by Standard, with each section and appendix separated by a tab. Tabs should be numbered to coincide with the Standard.
  6. Spiral bound with a soft cover. No three-ring binders unless spiral binding is economically not feasible.
  7. Concise, yet complete. Be judicious in the amount of material included in the report. (i.e., CVs of faculty should be brief and feedback questionnaires should be summarized). If you are unsure as to whether or not to include something, call the AVMA office

The following are suggested examples of information that should be appendices rather than included in the body of the report:

  1. Organizational charts
  2. Advisory committee roster and minutes of last two meetings
  3. Facility diagrams and pictures
  4. USDA Inspection Reports
  5. IACUC roster and minutes of last two meetings
  6. Student handbooks or orientation materials
  7. Faculty information
  8. Curriculum and course outlines
  9. Sample graduate and employer surveys
  10. Memoranda of understanding with off-campus providers of instructional support

Note: Do not send listings of veterinary technology-related books, or individual survey responses. Upon review of the self-study, you will be notified if additional information is needed prior to the site visit. All information should be thorough, but as condensed as possible.