CVTEA Accreditation Policies and Procedures - Adverse Decisions

Last Update to this Section: January 2010

IX. Procedures for Appeal of Adverse Decisions on Accreditation

Initially approved by the AVMA House of Delegates July 10, 1977

An adverse decision on accreditation is defined as withholding initial or renewed accreditation, denial of a request for change of accreditation status, or the granting of less than full accreditation status.

In the event of an adverse decision by CVTEA, the affected school may petition for review of the decision on the grounds that CVTEA has ruled erroneously by disregarding the established AVMA criteria for accreditation, failing to follow its stated procedures, or failing to consider all the evidence and documentation presented at the time of the evaluation. When a school petitions for review of an adverse decision, the following procedure will apply:

  1. Not later than 30 days from the date of the announcement of an adverse decision, the affected school shall notify the chair of the AVMA Council on Education in writing that it intends to petition for review of the decision. Not later than 60 days after the date of the announcement of the adverse decision, the school shall submit documentation supporting its petition. An advance deposit of $5,000 must accompany the documentation materials and will be applied against the expenses incurred by the hearing panel. Additional necessary expenses shall be paid by the petitioning program, and any surplus of the deposit shall be returned to the program.
  2. The chair of the AVMA Council on Education shall appoint a hearing panel comprising five people, none of whom shall be members of CVTEA. The chair of the Council shall designate the chair of the panel.
  3. A hearing shall be held at a mutually convenient time and place within six months following receipt of documentation supporting the petition. AVMA staff will schedule and organize the hearing and notify the hearing panel, the school, and CVTEA members by mail.
  4. At any hearing the petitioning school and CVTEA have the right to present witnesses, to submit any evidence pertinent to the case, and to question witnesses of others. Witnesses giving oral testimony shall be sworn in by the chair of the hearing panel. Before permitting testimony relating to the character or general reputation of anyone, the panel shall satisfy itself that the testimony has a direct bearing on the case at issue. Although the hearing process does not require legal counsel, the hearing panel and/or the CVTEA may have legal counsel present to advise it with respect to procedure.
  5. The hearing panel may either affirm the decision of CVTEA or recommend to CVTEA that it reconsider the decision, giving reasons in either case. The conclusion of the panel shall be produced in writing and become a permanent record.
  6. The initial accreditation status of the program involved shall remain unchanged during the review, and there shall be no public notice of an adverse decision until a review is complete and a final decision has been rendered.
  7. At the discretion of the hearing panel, or upon the advance request in writing of either the petitioning school or CVTEA, a transcript of the proceedings may be made. The cost of such transcript will be borne by the party requesting it.
  8. Travel, meals, and lodging for the hearing panel and witnesses will be at the expense of the institution requesting the hearing. Expenses will be reimbursed by AVMA and charged back to the institution requesting the hearing. Any other costs that may be incurred by petition for review shall be provided for by the institution requesting the hearing.
  9. The report of the hearing panel will be considered at the next regular meeting of CVTEA. In the event that the hearing panel has recommended reconsideration of the initial decision of CVTEA, all deliberations of CVTEA, as well as the factors considered prior to a final decision, shall be a matter of record.
  10. Not later than 30 days after the announcement of a final decision subsequent to a hearing, either the school or CVTEA may petition for rehearing on the basis of new evidence that could not, with reasonable diligence, have been discovered and produced at the original hearing. The procedure for a rehearing shall be the same as that described in paragraphs three through nine above. No more than one petition for rehearing may be filed by any party in a case.
  11. The chief executive officers of the program and the institution will be provided with copies of the decision of the hearing panel, including a statement of specifics.