AJVR Instructions for Authors - Manuscript Submission

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Manuscripts should be submitted online at http://mc.manuscriptcentral.com/avma. They may also be submitted by conventional postal mail, but online submission is recommended to expedite processing.

For manuscripts that are accepted for publication, a munuscript processing fee of $110 for each printed page or fraction thereof will be billed during the month the manuscript is published. Manuscript processing fees may be paid by check, VISA, MasterCard, American Express, money order, or institutional purchase order.

The following steps must be followed whether submitting online or by conventional postal mail:

Electronic file specifications—Manuscripts must be in Microsoft Word format (.doc) or rich text format (.rtf). Tables should be included at the end of the manuscript in the same electronic file; however, if necessary, they can be saved as separate files.

Figures—All figures should be saved as separate electronic files with the name of the figure used as the file name (eg, Figure 1); figures should not be embedded in the manuscript. Gray scale or black and white should be used and color reserved for only when important information would be otherwise lost (eg, when certain tissue staining patterns are poorly visible in gray scale or when a color-flow Doppler ultrasonogram is provided). For figures that include multiple panels, each panel should be sequentially labeled with a capital letter in the same corner of each panel. If a figure contains 2 or more rows of panels, the letter labels should be applied sequentially from left to right in the first row, then from left to right in the second row and so on. Simple figures such as line drawings, bar graphs, and line graphs prepared in Excel should be saved and submitted as Excel files (.xls). Line drawings and graphs that were not prepared in Excel should be submitted as .TIF files; however, .JPG, .GIF, .EPS, and .BMP files are also acceptable. Figures created with software programs that use proprietary graphic formats (eg, SigmaPlot or Statistix) cannot be used; most such software programs have the capability to save figures in one of the aforementioned formats. Minimum resolution for line drawings and charts is 1,000 dots per inch.

Images—Images (eg, photographs, photomicrographs, and radiographs) that are not available in a digital format should be scanned on a flatbed scanner at a resolution of at least 300 dots per inch. Files should be saved as .TIF files; however, .JPG, .GIF, .EPS, and .BMP files are also acceptable. Color figures should be submitted in CMYK, rather than RGB, format to prevent color shift during production.

Supplementary materials—At the time of manuscript submission, the corresponding author is also responsible for submitting required supplementary materials, including a completed Copyright Transfer Agreement (PDF) signed by all authors; a copy of the Statement on Prior Publication, Concurrent Submission, Authorship, and Funding (PDF) signed by the corresponding author; copies of any references listed as "in press" or "submitted"; copies of any abstracts containing information from the manuscript that have been published or that have been submitted or are expected to be submitted for publication; and a copy of the signed permission form from the copyright holder if the manuscript contains any tables or illustrations that have been published previously, including materials published in prior issues of the AVMA journals. This supplementary material may be submitted electronically (eg, by scanning and uploading with the manuscript or by uploading the electronic file) or by fax. Manuscripts will NOT be considered for publication until the completed Copyright Transfer Agreement (PDF) and Statement on Prior Publication, Concurrent Submission, Authorship, and Funding (PDF) have both been received.

 

Manuscripts will NOT be considered for publication until the completed Copyright Transfer Agreement and Statement on Prior Publication, Concurrent Submission, Authorship, and Funding (PDF) have both been received.

 

Keywords—During manuscript submission, authors will be requested to supply up to 5 keywords for the manuscript to facilitate indexing and aid in the selection of reviewers. In choosing their keywords, authors are encouraged to make use of the list of manuscript keywords available on the AVMA website.

The following steps pertain to ONLINE submission ONLY:

Online submission—Once electronic files of the manuscript and all of its parts have been prepared, log on to AVMA Manuscript Central at http://mc.manuscriptcentral.com/avma. If you already have an account with the system, log in with your user id and password, click on "Author Center," and select "Click here to submit a new manuscript." Follow the instructions for submitting your manuscript. After submitting your manuscript, please check that your User Information (including mailing address, telephone and fax numbers, and e-mail address) is current. If you do not have an account with the system, click on "Register here" under the New User heading. Fill in all fields carefully; all fields in bold are required.

A cover letter is not required; however, authors are given the option of including a cover letter when submitting their manuscripts. The cover letter can be used to explain the importance of the manuscript as well as any points that the editor should consider when reviewing the manuscript. Authors who have discussed their manuscript with an editor prior to submission should indicate this in the cover letter.

During manuscript submission, authors are also given an opportunity to indicate preferred and nonpreferred editors and reviewers for their manuscript. Authors' choices of nonpreferred editors and reviewers are typically honored. Those of preferred editors and reviewers may or may not be honored, depending on the circumstances. In research fields in which few experts are available for review or in which experts may not be known by AJVR staff, suggestions of preferred reviewers are appreciated.

The following steps pertain to CONVENTIONAL POSTAL MAIL submission ONLY:

Conventional postal mail submission—Manuscripts should be prepared as described for online submission and mailed to:

AJVR American Veterinary Medical Association
1931 N Meacham Rd, Suite 100
Schaumburg, IL 60173-4360

One hard copy of the manuscript as well as 1 high-quality hard copy of each figure must be submitted, along with electronic copies of the manuscript and figures on a 3.5-in PC-formatted disk or CD-ROM. Electronic files should be saved as Microsoft Word documents; electronic figures should be prepared as described for online manuscript submission.

Manuscripts submitted by conventional mail must be accompanied by a cover letter from the corresponding author that includes his or her mailing address, telephone and fax numbers, and e-mail address. Corresponding authors are also responsible for submitting required supplementary materials, including a completed Copyright Transfer Agreement signed by all authors; a copy of the Statement on Prior Publication, Concurrent Submission, Authorship, and Funding signed by the corresponding author; copies of any reference listed as "in press" or "submitted"; copies of any abstracts containing information from the manuscript that have been published or have been submitted or are expected to be submitted for publication; and written permission from the copyright holder if the manuscript contains any tables or illustrations that have been published previously.

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