June 01, 2015

 

 BOD elections move online

​Posted May 13, 2015

Future elections for seats on the AVMA Board of Directors will be conducted almost entirely electronically.

The AVMA Office of the Executive Vice President proposed switching from paper ballots to online voting after determining that electronic election of AVMA district directors is both feasible and beneficial.

The Board approved the OEVP’s recommendation to thus revise the policy “Board of Directors Elections”:  

Balloting 

A printed ballot bearing the names of the nominated candidates will be provided to each eligible voter along with a return envelope on the outside of which will be marked a place for signature of the voter. The voter must sign his or her name on the outside of this envelope.  Signature on the ballot will not be required. Only official AVMA-produced ballots will be accepted in Board of Directors elections, and photocopies or reproductions of ballots will be considered ineligible.A printed ballot bearing the names of the nominated candidates will be provided to each eligible voter along with a return envelope on the outside of which will be marked a place for signature of the voter. The voter must sign his or her name on the outside of this envelope.  Signature on the ballot will not be required. Only official AVMA-produced ballots will be accepted in Board of Directors elections, and photocopies or reproductions of ballots will be considered ineligible. 
Utilizing the services of an electronic voting company, an email message and subsequent reminder will be sent to all eligible voters in the respective district. The email will provide directions and a link to a secure voting website. The website will authenticate the members’ identity based on information provided by AVMA, and the voting company will subsequently tabulate the election results.
Paper ballots will be distributed to those AVMA members who do not have email addresses. The returned paper ballots will be included in the electronic tabulation results.

Safeguards will be in place to prohibit multiple voting.

The OEVP expects electronic voting will increase voter participation and save the Association up to $10,000 when holding contested elections.