Establishing a policy assures individuals in the workplace that the organization is committed to preventing harassment and discrimination in the workplace. Management has a responsibility to address complaints of harassment or discrimination in the workplace, as well as complaints of harassment or discrimination between staff members and other outside parties doing business with a practice (e.g. contractors, vendors, or clients). This policy on harassment and discrimination is intended as a guide for management in the veterinary workplace or setting to provide an internal mechanism for potential resolution of a complaint and to assist in avoiding litigation. In addition, having an established harassment and discrimination policy that is well written and well communicated to staff will aid in the defense of any external legal claims. This is why it is so important to consult an attorney who is knowledgeable about the employment laws in the practice's area for specific guidance and legal advice.
The policy should help employees understand and recognize harassment and discrimination, and how to deal with it appropriately. The policy should address what employees need to know about harassment, discrimination, and retaliation. The organization's policy should be clearly communicated so that employees know how to comply.
A policy regarding harassment and discrimination should set forth the organization's strong commitment to maintaining a work environment where employees are treated with dignity and respect, and where harassment and discrimination are not tolerated. The policy should clearly describe all individuals that are covered by the policy and the range of consequences for violating the policy, such as disciplinary action up to and including termination of employment. To the extent possible, the policy should set forth each of the categories protected by the discrimination laws applicable in the practice's state and locality.
Sexual harassment is a common form of harassment and discrimination. Therefore, the policy should clearly describe the type of conduct that is in violation of the policy, which may include a broader range of conduct than is actually unlawful in order to make the workplace more comfortable. Employees should also be informed that the policy extends beyond the workplace to other work-related settings, such as business trips, meetings, and business-related social events. Employees should also be informed that harassment based on other protected categories, such as age or race, is equally prohibited by the policy.
The policy should inform employees that retaliation will not be tolerated. Retaliation can come from the organization or from individuals, and can be directed at the person that made the complaint or individuals who participated in the investigation.