Group Health and Life Insurance Trust Board of Trustees

The AVMA Group Insurance Trust was established by the AVMA to provide various insurance benefits for its eligible members. In 1986, in order to further differentiate the Group Trust from the AVMA Professional Liability Insurance Trust, the name was changed to the AVMA Group Health and Life Insurance Trust (GHLIT).

Group Health Life Insurance Trust, AVMA

Through adoption of the report of the AVMA Special Committee on Insurance submitted to the House of Delegates August 9, 1956, the Association was empowered to establish the AVMA Group Insurance Trust

Charge/Objective

The purpose of the Trust is to provide and maintain group life, accident, disability, professional overhead, hospital indemnity, supplemental income, rabies prophylaxis, and major medical benefits for members (called the member program) of the Association, as well as those members' dependents, who shall be eligible under the terms of the contract and for other benefits as determined by the trustees. Effective July 1, 2008, the Trust is able to also offer medical benefits to the staff of a member veterinarian. In addition, the Trust also serves as an additional resource for pet insurance.

Liaison

The trustees are the administrators of the Trust and are governed by the Trust Agreement. The AVMA Group Health and Life Insurance Trust is a creation of the Association and was established December 1, 1956. The trustees employ an insurance carrier - New York Life Insurance company; broker - HealthPlan Services; administrator - Harrington Health; attorney - Reinhart, Boerner, Van Deuren; auditor and actuary - Milliman and Robertson, Inc.

Dr. Karl Wise has been designated as ex officio trustee of the Trust. Dr. Wise serves as liaison between the Trust and the Executive Board through the AVMA Insurance Liaison Committee. His office, located in AVMA headquarters, serves as liaison between the insured members and the trustees and/or the advisors.

Membership, Method of Appointment, and Representation

The trustees are appointed by the Executive Board for terms of 4 years beginning at the close of the AVMA annual meeting. Trustees are eligible for reappointment to 2 consecutive 4-year terms for a total of 3 four-year terms or 12 years in all. If an appointment is made to fill an unexpired term of 2 years or less, the appointee will be eligible for reappointment to 3 full 4-year terms. For this purpose, a period of 2 years or less shall not be considered a term. If the appointment to an unexpired term is for longer than 2 years, the appointee will be eligible for reappointment to 2 full 4-year terms.

A record of the appointment is contained in the report of the Executive Board to the House of Delegates.

Retiring Trust members' terms expire at the conclusion of the Trust meeting held at the AVMA annual meeting, and new Trust members' terms commence at the conclusion of this same meeting.

Each successor trustee must indicate to the Trust in writing that he or she accepts the terms of the Trust Agreement.

On April 4, 1982, the Executive Board created for this Trust an ex officio, non-voting trustee's position. That position is not tied to any specific AVMA position title as of July 20, 1986.

The trustees consider changes in the insurance program regarding benefits and types of coverage; they review the actions of the insurance company and broker in promoting the plans; they give close attention to the administration of the program as conducted by the administrator; they review complaints from members and request adjustments when justified; they determine distribution of dividends and are responsible for all matters related to the conduct of the AVMA Group Health and Life Insurance Trust.

The trustees should have an interest in the subject of insurance and should be willing to devote substantial amounts of time on occasion to projects undertaken by the Trust.

Chair

The chair of the Trust is elected annually by the trustees.

Meetings

The trustees hold three meetings annually - one in the spring, one in the fall, and one at the site of the AVMA annual meeting in July. The spring and fall meetings are held in the Chicago area unless business dictates that they hold the meeting at other locations. The Trust may meet more frequently as necessary. Committees and subcommittees of the Trust may meet as needed and in such locations as is deemed necessary by the Trust chair.

Funding

All expenses are paid for out of Trust funds. However, in June, 1989, the Executive Board authorized travel and lodging expenses for the Trust representative when invited to attend AVMA Insurance Liaison Committee meetings, unless the Trust representative is obligated to travel to the meeting site to attend other Trust business.

Reports

The trustees report annually to the Executive Board and to the House of Delegates. The Trust chair is invited to the AVMA Insurance Liaison Committee and may make periodic reports to that Committee

02/06/09