College
SAMPLE SUGGESTED AGENDA
Notes in italics are for Program personnel. Please fill in as much detail as possible including names of participants and room/building locations. If any changes are required, please call Ms. Julie Horvath for approval
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| Day 1 |
The Program Director serves as primary host and is required to attend all sessions, unless otherwise indicated or excused by site team. |
| 11:55 am |
Program Director to meet site team at hotel lobby or other designated location. (Please fill in meeting location) |
| Noon |
Site Team Lunch with Program Director. A box lunch in a quiet room on campus is highly recommended. You may invite whomever you wish to this luncheon. Often, this time is utilized for one-on-one time between the Program Director and the site team. |
| 1:00 pm |
Site Team Orientation. As Program Director, you may be invited to sit in on this session; however, the Chair may excuse program personnel. |
| 1:30 pm |
Facilities Inspection |
| 4:00 pm |
Meeting with Financial Staff |
| 4:30 pm |
Meet with Program Director |
| 6:00 pm |
Dinner with Advisory Committee and VT Program Faculty. This dinner is semi-business and a private or semi-private room is highly recommended to allow for easy conversation between guests. It is at the discretion of the Program Director to invite other faculty or preceptorship members. |
| Day 2 |
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| 7:30 am |
Breakfast Meeting with Administration. Attendees usually include the College President, Department Chair or Dean, Chief Financial Officer, Dean of Admissions. This is usually best conducted as a continental breakfast somewhere on campus or in the meeting room. This meeting is casual and no formal agenda is required. |
| 8:30 am |
Meeting with VT Program Faculty and Staff and curriculum review. It is preferable that the entire faculty/staff and part-time/adjuncts of the program attend this session; however, the team realizes that teaching obligations may take precedence. The Program Director may be excused for a portion of this session. |
| 10:30 am |
Meeting with General Education Course Faculty. This should include the general education instructors that most interact with the Vet Tech students (i.e. biology, chemistry, English) |
| 11:30 am |
Library Inspection |
| 12:00 pm |
Working Lunch (site team members only). The Program Director is responsible for arranging this meal as well. A brown bag or box lunch works best. |
| 1:00 pm |
Visit off-site facilities with Program Director (if utilized). Please contact the AVMA office to determine need/applicability of sites in question. The team prefers to visit sites where students receive a majority of their hands-on experience. This does not include individual preceptorship sites. |
| 3:00 pm |
Meeting with Students and alumnae. The team likes to see representation from each class year as well as students from alternate (e.g. evening) options. Alums are desired, but not required. |
| 4:00 pm |
Site visit team conference (work on Report) The team will need a computer with printing capabilities. |
| 6:00 pm |
Working Dinner for Site Team Only. The Program should arrange for dinner either at the hotel or someplace within walking or shuttle distance from the hotel |
| Day 3 |
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| 7:30 am |
Working Breakfast (finish Report, site team members only) If the hotel has a complimentary continental breakfast, the team will take advantage of that. Otherwise, team members will usually just meet at a local restaurant for this meeting. |
| 8:00 am |
Meeting with Program Director. Review of recommendations |
| 9:30 am |
Site visit team exit interview with Administration. The College President and Department Dean are invited to this; however, it is the discretion of the Program Director to invite Administration. Typically, whomever the Program Director needs to report the outcome of this visit to is invited. |
= AVMA/SAVMA Members Only
