15.1. New Member Training
The Council provides substantive training and mentoring for new Council members, who must be trained prior to participation as an evaluation committee member. This training allows members to assume increased responsibility as their knowledge and understanding of the policies and procedures of the Council is demonstrated. The Council's Committee on Evaluation assigns site visit teams in accordance with the competence and readiness of the members appointed to serve.
Newly-elected COE members receive two hours of formal training during the AVMA Annual Meeting, relative to policies and procedures. Public members are encouraged to maintain close communication with staff for interpretation of AVMA and COE policy. All training focuses on member responsibilities and COE practices.
During the first COE meeting attended by new members (fall), two hours are devoted to orientation and training. These activities consist of, but are not limited to, senior committee members reviewing each standard, citing examples of activities conducted to ascertain compliance with the standards at the colleges, and outcomes related to deficiency in meeting the standards. All COE members attend the session which serves as a review for experienced members. General information regarding such matters as confidentiality, non-confrontational conduct of the visit, time commitment for the visit, and expected level of involvement is discussed.
The COE will provide each new member with an orientation manual.
15.2. On-Site Training
Novice site team members are required to arrive at the college one-half day earlier than experienced members. Utilizing the training manual and video, which are provided to the novice at least two weeks in advance, an on-site training session is conducted by the Chair of the site team and AVMA staff. Further, prior to each site visit, the Chair of the site visit team meets with all team members in executive session, to outline the plan for the visit, describe situations arising in the self-study which may require special attention, and reemphasize the specific assignments of each team member. This orientation session must be attended by all site team members.
15.3. On-Site Inspection of Distributive Models
The following set of guidelines should be used as supplementary information for site team chairs conducting visits to schools in which clinical education is accomplished in distributive sites.
- Sites which are considered "core" educational sites (as defined in section 7.11 and 7.12) must be visited by the site team or representatives of the team.
- A minimum of two site team members of the site team (may include AVMA staff) must visit each site.
- At each distributive site, personnel who supervises and evaluates the veterinary students must be present to interact with the site team representatives.
- Each site must be toured in a manner analogous to that used to evaluate on-campus teaching hospitals.
- Evaluation of each site must be documented, in a written manner, on a standardized evaluation survey that may be tailored to the specific educational program but must be based specifically on all pertinent COE standards.
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