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Education > Accreditation > COE manual > Site visit schedule
 

Accreditation Policies and Procedures of the AVMA Council on Education (COE)
Revised April 2008

40. AVMA COE Site Visit Schedule
The site team is responsible for verifying elements of the college self-study that focus on the professional education program (DVM or equivalent), specifically addressing compliance o f the college with the accreditation Standards. The example schedule is designed to address each Standard by meeting with groups that can provide the needed evidence of compliance. It is not necessary to visit with all faculty members.

The dean should use the following example as a guide to develop a proposed site visit schedule with the site team chair. The chair should work with the dean and offer suggestions (additions/deletions) to better serve the site team. The final schedule is the discretion of the chair.

SUGGESTED SITE VISIT SCHEDULE
Day One
4:00 pm - 6:00 pm Training of site team members
6:15 pm Dinner
Day Two
8:00 am - 5:00 pmDay Two tour schedule should be planned by the school/college to minimize backtracking for each college campus layout
  Overview and Orientation to Facilities
Tour school/college facilities including:
  • Companion animal hospital I (allocate 2 hours)
  • Large animal hospital, including ambulatory (allocated 1 hour)
  • Hospital support areas (e.g., pharmacy, clinical pathology, medical records, imaging, etc.)
  • Educational facilities
  • Areas where teaching animals are housed
  • Necropsy section
  • Research facilities (several typical laboratories)
Luncheon with Section Chiefs (Curriculum, Clinical Resources)
6:00 pmDinner with Dean and Associates
(3-6 posters describing the College's research projects may be on display if room space permits)
Day Three
7:30 am - 8:30 am Breakfast conference with Dean and selected administrators
8:45 am - 9:45 am Conference with Associate Dean for Admissions and the Admissions Committee or Academic Affairs
9:45 am - 10:00 am BREAK
10:00 am - 12:00 Conference with Associate Dean for Academic Affairs and the Curriculum Committee
12:00 n - 1:30 pm Lunch conference with professional students
1:35 pm - 2:15 pm Tour and conference with Library and Learning Resources staff
2:15 pm - 2:30-pm BREAK
2:30 pm - 3:15 pm Conference with Associate Dean for Research, the Research Committee, and the University Veterinarian
3:15 pm - 3:45 pm Conference with Post Graduate Students
3:45 pm - 4:15 pm Conference with Interns and Residents
4:15 pm - 5:00 pm Site team revisits areas of the school/college
7:00 pm Dinner and site team executive session (in hotel)
Day Four
8:00 am - 8:50 am Optional executive session with the Dean
9:00 am - 9:30 am Confidential meetings with individual students
9:30 am - 9:45 am BREAK
9:45 am - 10:15 am Confidential meetings with individual faculty
10:15 am - 11:15 am Conference with select University faculty
11:15 am - 11:55 am Site team revisits
12:00 n - 1:00 pm Lunch conference with College of Veterinary Medicine alumni
1:05 pm - 2:05 pm Conference with department heads
2:05 pm - 2:15 pm BREAK
2:15 pm - 5:00 pm Executive session and site team revisits
6:00 pm Dinner and site team executive session
Day Five
8:00 am - 8:55 am Exit interview with college dean
9:30 am - 10:55 am Exit interview with university administration
Note:
(1) Outcomes will be assessed throughout the visit.
(2) Upon request of the dean, the site team may participate in an educational advancement that is a "trust based" opportunity. The site team is eager to explore educational issues, initiatives, concerns, limitations, and etc., wherein the college wishes to seek discussion (comments, advice, etc.). There is not claim that the site team has the expertise to provide professional advice but can act as a sounding board to assist programs. The discussions are separate from the accreditation process (audit of the Standards) and will focus on improving education. The agenda for this session will be established by the dean. The college may decline to take advantage of the educational advancement opportunity.
 
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